Sun City Roseville's Timber Creek Ballroom Wedding (FAQ'S)

What is included in the rental?

Ceremony

 Chairs, Gift Table, Guestbook Table, Table for Unity Candle Service, Easel for Engagement Photo, Ceremony Rehearsal Time and Dressing Area for Bride

Reception

Round tables, Dancefloor, Area for Band or DJ, Portable Bar (bartender and alcohol extra), Table Linens, China, Glassware, Oneida Silverware, Headtable, Cake Table, Buffet Table, Hors d'oeuvres Table, Trained Serving Staff. Specialty linen and upgraded chairs and/or china can be arranged by our Catering Manager for an additional charge.

Do you provide catering?

Yes. All food and beverages must be purchased through Sun City Roseville. Please refer to the Banquet Menus for pricing information. Custom menus are available with advance notice.

Do you allow off site caterers?

No.

Do you have a food and beverage minimum?

There is no food and beverage minimum for events occuring Sunday through Friday. There is a $5,000.00 food and beverage minimum if you'd like to reserve a Saturday.

When do you need my final headcount?

Your final guarantee of attendance is required 7 business days prior to your event.

Do you have preset blocks of time?

We cater only one wedding each day.   You may book any 5 hour block of time.

How late can my event go?

Your wedding reception must end by 10:00pm with respect to the members that live in the community.

Can we do a tasting?

Yes. Arrangements must be made 7 days in advance. Taste panels can occur Sunday through Thursday only, at lunch time or dinner time. The price is the same as listed on the banquet menu. You'll get the salad, main course and a nice dessert to follow up the good food with.

Can I bring my favorite wine and is there a corkage fee?

Yes.  A $10.00 corkage fee per 750ml is applied to each bottle you provide.

Is there a cake cutting fee?

Our menus include a dessert course. If you replace the dessert course with your wedding cake, there will not be a cake cutting fee. If you'd like to serve the dessert course, along with your wedding cake, a $1.00 per person cake cutting fee will apply.

Do we have to use your preferred vendors?

We have hand picked our preferred vendors not only because of their high quality performance with exceeding expectations, but also because they are experienced in working at our facility. With that said, you may choose to bring in your own vendors. All sub contractors are required to abide to our etiquette rules and regulations.

When and where do we get ready?

Each ceremony area comes with a private room that brides and bridesmaids are welcome to come in and use two hours prior to their ceremony start time to finish dressing on the day of their wedding. Grooms typically come ready.

Will someone be present during our event?

The Catering Manager will guide you through the planning stages, menu selection and all set up needs. A “Reception Coordinator/Banquet Captain” is present at your reception only. We recommend that you hire a professional wedding coordinator to assist you with your ceremony needs.

How fast do you fill up?

On average, we reserve 8 weddings per month.  Please call for availability.

How do I reserve the room?  Is a retainer required and when is the balance due?

A $1500.00 retainer and signed reservation contract is required to book space. The retainer is non refundable should your event cancel at any time. The final balance is due 48 hours prior to your scheduled event with cash, cashier's check, money order or credit card (Visa, Mastercard and American Express).

Can I get an estimate of charges?

Yes. Consultations are done by appointment only. The Catering Manager will provide you with an estimated cost for your wedding which will include all food, beverage, rental fee, service charge and sales tax.

When can we tour the property?

Depending on our event schedule, we are available to give tours Monday through Friday, 10:00am-4:00pm by appointment only. Please call us at (916) 774-3870 to arrange a tour with an event coordinator.

Are tax and gratuities included in the price?

No.  A 19% service charge and 8.25% sales tax is applied to all food and beverage.

How many guests can fit in the ballroom?

300 guests with no space for dancing
240 guests with a large area for dancing

Can we decorate the room as we wish?

We understand that each bride has her own taste and style: therefore we allow each to decorate accordingly. In order to preserve the beauty of our ballroom, we do ask that nothing is adhered to the walls or ceilings.

Do you allow candles?

Yes. Candles must be enclosed in glass containers. No exposed flames are allowed in accordance with Placer County Fire Codes.

When can we decorate the room?

Two hours prior to your event start time.  Additional decorating hours must be approved in advance and a fee of $300.00 per hour is charged to your master bill.

Do you supply any decorations?

No.  Sun City Roseville does not supply any wedding decorations.

Do we have to clean up afterwards?

The only thing you need to take with you the evening of your wedding is anything you want to keep.  We take care of everything else.

What happens if it rains?

In case of inclement weather, your ceremony will take place in the ballroom with guests seated at the dinner tables.

Can we schedule a rehearsal for our ceremony?

The exact rehearsal date and time will be scheduled during your final details meeting 8 weeks prior to your function. Rehearsals are based on the availability of the facility. There is no charge for rehearsals. Please note that staffing is not available during your rehearsal.

Can we drop off any items early? (placecards and favors)

Depending on our event schedule, we can usually accommodate a secure storage area 1-2 days out from your reception.  All items must be approved in advance.

Can we use the premises to take photographs?

You may go anywhere on the premises, except the golf course.

Is there adequate parking for our guests?

Yes.  Sun City Roseville has complimentary parking for all your guests. 

How close are hotels to Sun City Roseville?

Our preferred hotels are within only a few minutes of Sun City Roseville.  Please see the preferred vendors list for a complete listing.